Privacy Policy

Last updated: 19/02/26

This Privacy Policy explains how Forma Projects Ltd (“we”, “our”, “us”) collects, uses, shares and protects personal data when you use the website https://recruitment.formaprojectsltd.com/ (“the Site”), including any data that you may provide through the Site when you apply for jobs, use our services, contact us, or subscribe to communications.

By using the Site, you agree to the terms of this Privacy Policy and consent to the processing, transfer and storage of your information as described here.

1. Information We Collect

We collect personal information that you voluntarily provide when you interact with the Site, including but not limited to:

a. Application and Recruitment Information

Full name
Contact details (email address, telephone number, postal address)
CVs, cover letters, qualifications, employment history
Eligibility to work documentation
References and other job-related information

b. Technical and Usage Data
We automatically collect certain information when you visit the Site, including:

IP address
Browser type and version
Operating system
Pages viewed and time spent on the Site
Date and time of access
Referring website

We may collect this information using cookies and similar tracking technologies (see Section 8 – Cookies).

2. How We Use Your Information

We use your personal data for the following purposes:

To process, review and manage your job application
To communicate with you about your application or recruitment status
To administer the Site and personalise your experience
To comply with legal obligations
To improve our services, security and quality of the Site
To send you updates or notifications where you have consented to this

We will only process your personal data where we have a lawful basis, including:

Your consent
Performance of a contract
Compliance with legal obligations
Legitimate interests (where your rights are not overridden by those interests)

3. Sharing Your Information

We may share your personal information with:

Third-party service providers who assist in operating our services (e.g. recruitment software, email providers, analytics providers)
Prospective employers or hiring managers (only with your consent where required)
Legal or regulatory authorities where required by law or to protect our rights
Professional advisors such as auditors or lawyers

We do not sell or lease your personal data to third parties.

4. International Transfers

Your data may be transferred to and processed in countries outside the United Kingdom. Where this occurs, we ensure appropriate safeguards are in place (such as standard contractual clauses) to protect your data in accordance with applicable data protection laws, including the UK GDPR.

5. Data Retention

We retain your personal information only for as long as necessary to fulfil the purposes set out in this Privacy Policy, unless a longer retention period is required or permitted by law.

If you apply for a position but are not hired, we may retain your data for a reasonable period to consider you for future opportunities, unless you ask us not to.

6. Your Rights

Under UK data protection law, you have rights in relation to your personal data, including:

The right to access the personal data we hold about you
The right to correct inaccurate or incomplete data
The right to request deletion of your data
The right to restrict or object to processing
The right to data portability
The right to withdraw consent

To exercise any of these rights, please contact us at the details below.

7. Security

We implement reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.

8. Cookies and Tracking Technologies

We use cookies and similar technologies to collect technical and usage information. Cookies help improve the functionality of the Site and enhance your experience.

You can manage or block cookies through your browser settings, though disabling certain cookies may affect the performance of the Site.

For more information, please see our Cookie Policy (if applicable) or contact us.

9. Third-Party Links

The Site may contain links to third-party websites or services. This Privacy Policy does not apply to external sites, and we are not responsible for the content or privacy practices of those sites.

We recommend reviewing the privacy policies of any external websites you visit.

10. Changes to this Policy

We may update this Privacy Policy from time to time. The updated date will appear at the top of this policy.

Your continued use of the Site after any changes indicates acceptance of those changes.

11. Contact Us

If you have any questions, concerns or requests regarding this Privacy Policy or how we handle your personal data, please contact:

Data Protection Officer
Forma Projects Ltd
Antonine Hub, Antonine House, Callender Road, Falkirk, FK1 1XE
Email: recruirecruitment@formaprojectsltd.com
Telephone: 0330133792, 07445 124069